MINUTES OF RECENT MEETINGS

(Click each one for details)

CAMELOT COUNTRY CIC Meeting 11 January 2012

CAMELOT COUNTRY CIC Meeting 7 December2011

CAMELOT COUNTRY CIC Meeting 18 October2011

CAMELOT COUNTRY CIC Meeting 14 September 2011

CAMELOT COUNTRY CIC Meeting 3 August 2011

CAMELOT COUNTRY CIC Meeting 13 July 2011

CAMELOT COUNTRY CIC Meeting 8 June 2011

CAMELOT COUNTRY CIC Meeting 25 May 2011

CAMELOT COUNTRY CIC Meeting 13 April 2011

CAMELOT COUNTRY CIC Meeting 28 March 2011

CAMELOT COUNTRY CIC Meeting 09 March 2011

CAMELOT COUNTRY CIC Meeting 09 February 2011

CAMELOT COUNTRY CIC Meeting 12 January 2011

CAMELOT COUNTRY CIC Meeting 8 December 2010

CAMELOT COUNTRY CIC Meeting 10 November 2010

CAMELOT COUNTRY CIC Meeting 13 October 2010
CAMELOT COUNTRY CIC Meeting 08 September 2010

CAMELOT COUNTRY CIC Meeting 10 August 2010
CAMELOT COUNTRY CIC Meeting 14th July 2010

CAMELOT COUNTRY CIC Meeting 9th June 2010
CAMELOT COUNTRY CIC Meeting 12th May 2010

CAMELOT COUNTRY CIC Meeting 14th April 2010
CAMELOT COUNTRY CIC Meeting 10th March 2010

CAMELOT COUNTRY CIC Meeting 10th February 2010

CAMELOT COUNTRY CIC Meeting 09th December 2009

CAMELOT COUNTRY CIC Meeting 10th November 2009
CAMELOT COUNTRY CIC Meeting 14th October 2009

CAMELOT COUNTRY CIC Meeting 9th September 2009

CAMELOT COUNTRY CIC Meeting17th August 2009

CDCDT Meeting 5th August 2009

CDCDT Meeting 8th July 2009

CDCDT Meeting 13th May 2009

CDCDT Meeting 8th April 2009

CDCDT Meeting 11th March 2009

CDCDT Meeting 11th February 2009

CDCDT Meeting 14th January 2009

CDCDT Meeting 10th December 2008

CDCDT Meeting 12th November 2008

CDCDT AGM 12th November 2008

CDCDT Meeting 8th October 2008

CDCDT Meeting 10th September 2008

CDCDT Meeting 13th August 2008

CDCDT EGM 13th August 2008

CDCDT Meeting 9th July 2008

CDCDT Meeting 14th May 2008

CDCDT Meeting 9th April 2008

CDCDT Meeting 13th March 2008

CDCDT Meeting 14th February 2008

CDCDT Meeting 9th January 2008

CDCDT Meeting 12 December 2007

CDCDT AGM 14 November 2007

CDCDT Meeting 12 September 2007

CDCDT Meeting 9 May 2007

CDCDT Meeting 11th April 2007

CDCDT Meeting 14th February 2007

CDCDT Meeting 10th January 2007

MINUTES OF MEETINGS CAMELOT COUNTRY CIC
CAMELFORD AND DELABOLE COMMUNITY DEVELOPMENT TRUST

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)

ON Wednesday 11th January 2012 at The Council Offices.

Present: Andy Shaw (AS) Chris Hore (CH) Chris Keat (CK) Ann Hopkins (AH) Peter Edwards (PDE)

In attendance: Alan Fox

Apologies received from: S Swale.
The minutes of the 7th December were approved and signed.
Matters arising. PDE confirmed that a letter of thanks had been sent to Delabole School.
Treasurers Report: PDE outlined the expenditure of the project to date and how the funding had been drawn down to cover this. He said the building project was now one third of the way through. AF produced a revised cashflow projection.
Sidings report: CK and AF had a meeting with the solicitors where the boundary details of some of the individual plots still had to be confirmed. It was agreed that some areas would be communal.
Any other business:

Camelot Community Hub: AS produced the report from Jill Lamede and he expressed surprise that Camelot Cic appeared to be listed as the lead participant. PDE referred to the Minutes of the meeting on the 14th July when Simon Swale had given an outline of the project. Then the meeting agreed to support the initiative only in principle until they learned further details. It was agreed that the Chairman send a letter to Jill Lamede pointing this out.
A letter had been received from Cornwall Council asking for comment on their Core Strategy. CH and CK agreed to look at this and to discuss as an agenda item at our next meeting.
Wayleave Agreement: A Wayleave Agreement proposal had been received from BT for apparatus located within the site. PDE was authorised to sign this on the company’s behalf.

7. Date of next meeting Wednesday 8th February 2012.

The meeting closed at 7 pm

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 7th December 2011 at Delabole School

Present: Andy Shaw (AS) Jonathon Holt (JH) Chris Keat (CK) Ann Hopkins (AH)

In attendance: Alan Fox Mrs Tracy Burnet (Financial Advisor)

1. Apologies received from: C Hore, S Swale and P D Edwards (to attend later).

2. The minutes were read, agreed and signed.

3. Matters arising not covered by the minutes.
Correspondence - Two letters have been received from Cornwall Council with the extraction and transportation licences

to clear the site. A Fox will take a copy and give to Mi-Space for their records. The original to be returned to CCCIC for file.
A letter has been received from a team of accountants (Truro Based). PDE will look at this and report back.
Finance. AS and PDE signed cheques for Wellers, and Mi-space,
4. Sidings report,
A Fox produced application forms for interested parties to fill.
The presentation night got under way with several local people attending and showing interest.
Several parties asked when they could place a deposit on their preferred site; they were told that when the EPC document

had been produced we can start to make those marketing decisions, probably around end of March.
A letter of thanks to be sent to the Delabole School.
The meeting closed at 8 pm

MINUTES OF UNSCHEDULED MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Tuesday 18th October 2011 at Deli Farm.

Present:, A Shaw, (AS) C Keat (CK) A Hopkins (AH) C Hore (CH) P D Edwards (PDE)
Attending: A FOX (AF)

AF produced a list of amendments that Mi-Space wished us to consider.
1. Replacing the parking areas with block paviors instead of Grass Crete. This was agreed.
2. Addition of a narrow service strip around the parking area. Agreed.
3. No communal bin standing but individual standings for wheelie bins. Agreed
4. A suggestion that the outside wall be replaced by railings was not accepted.

Name of Development.
CH said he strongly disagreed with the name Arthur Blake's Close and thought Blakes Close would be much better for the following reasons: brevity, the fact that the original yard was known as Blake's Yard and that the normal custom in Cornwall is to use the single surname without a christian name prefix. The members all agreed. The Parish Council would be notified accordingly.

Any Other business:
AS reported that a land owner from Camelford had approached him with an offer of a site for affordable housing on condition that it was for local people only. AS said he would pursue the matter.

Finally the next scheduled meeting with be Wednesday 9th November. On Wednesday 7th December an exhibition/presentation for Blake's Close is to be held at Delabole School between 5 and 8pm.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 14th September2011 at the Council Offices.

Present:, A Shaw, (AS) Jonathon Holt (JH) C Keat (CK) A Hopkins (AH) C Hore (CH) S Swale (SS)
Attending: A FOX (AF)
1.            Apologies P Edwards, NO apologies J B Evans.
2.            The minutes of the August meeting were read agreed and were signed.
3.            Matters arising not covered by agenda. None
4.            Update on the Sidings: . AF stated that on the twelfth September MI space have taken control over the site, and will erect signs and will first start to connect to the drainage system and then clear the site, and would probably start to build at end oct/nov.
AF said that he will send peter a program of the schedule of works and estimated costs, month by month, sent by mi space,
He said that we could cancel our third party insurance with Westinsure, as now covered by mi space. AS said he would look to do this.
AF is still awaiting a copy of the land title. JH said he will contact C Key solicitors.
It was discussed that CC will hold a promotion event in late November early December, and would ask two mortgage companies to attend with any information available, SS suggested that we might be able to use the Gaia centre in the evening once the licence has been granted, he might be able to us advise at the next meeting.
AF said that the new application forms for prospective clients would be available for that meeting; these forms will help to select the right applicants that fill our requirements.
It was decided that a deposit of £500 will be required to show definite interest and wish to reserve a plot. This would guarantee the site until the exchange of contracts, but would forfeited if they turn out to be time wasters.
AH asked AF what was the problem with the housing scheme at St Breward, AF said that the 106 agreement had to be changed so the mortgages could be arranged. ?
5.            Date of Next meeting; 2nd Wednesday in October, at 6 pm, which seems to be the best time for the members.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 3rd August 2011 at the Council Offices.

Present: Andy Shaw (AS) Jonathon Holt (JH) Peter Edwards (PE)
Simon Swale (SS)

In attendance: Alan Fox

1. Apologies from JB-E, AH and CH.

2. The minutes of the last meeting were agreed and signed.
3. Matters arising covered under agenda item 4.

4. Update on the Sidings.

AF reported all loan finances have now been signed. Completion of the land purchase would be on the 5th. August. It was noted that the RDA insisted on charging VAT of £14,000 despite the fact we had applied for dispensation. This can be reclaimed in 3 month's time. £150,000 had now been received from the Council and had been paid to the Solicitors.

Chris Key had written to Mi-Space to confirm that all finance was now in place. A Pre-Contract meeting was arranged for 17th August to be held in the Community Land Trust offices. It was suggested that AS, CK and PDE attend.

Wellers will produce monthly certificates for payment which will have to be paid in 14 days. AF suggested this be done on line with the copy of the certificate sent directly to the funders. JH suggested we use online statements to monitor the CiC cash flow.

IT WAS RESOLVED THAT the Contract with Mi-Space be signed by CK and AS.

5. Date of meeting - to be confirmed.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 13th July 2011 at the Council Offices.

Present: Andy Shaw (AS) Jonathon Holt (JH) Chris Keat (CK) Peter Edwards (PE) C Hore (CH),
Ann Hopkins (AH) Simon Swale (SS)

In attendance: Alan Fox

1. No Apologies.

2. The minutes of the last meeting were agreed and signed.
3. Matters arising covered under agenda item 4.

4. Update on the Sidings.
AF reported that the contracts for the land sale had been exchanged on the 8th July and therefore must be completed by the 8th August. He produced a new cashflow reworked to allow for the date slippage and cost changes. He had negotiated with the Council that their loan could be released on a Letter of Intent to the builders. It was proposed by AH and seconded by CH that this be signed by AS and sent to Mi-Space.

It was RESOLVED that AS and CK sign the Venturesome Agreement.
It was RESOLVED that AS and CK sign the Charity Bank Agreement.
It was RESOLVED that the Drawdown notice from Venturesome (when obtained) be completed.
A Board Resolution prepared by the Solicitors was signed by AS to accept the loan agreement with the Charity Bank Ltd.
A Board Resolution prepared by the Solicitors was signed by AS to accept the loan agreement with the Charities Aid Foundation.
A Drawdown request form from the Charity Bank Ltd was signed by AS and CK.

PDE was instructed to contact Westinsure to obtain Public Liability for the site to cover the period from 8th August to when the builders takeover.

5. Any Other business
" It was proposed by AS and seconded by AH that Camelot join the Community Land Trust at a cost of £550 per year which will include Directors Liability.

" The meeting agreed that PDE should be reimbursed £14.00 for the Companies House filing fee.

6. Date of next scheduled meeting - Wednesday 10th August 2011 at 6.00pm.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 8th June 2011 at the Council Offices.

Present: Andy Shaw (AS) Jonathon Holt (JH) Chris Keat (CK) Peter Edwards (PE) C Hore (CH),
Ann Hopkins (AH) Simon Swale (SS)

In attendance: Alan Fox, Graham Facks-Martin

Apologies: J Benton-Evans

The minutes of the last meeting were agreed and signed.
Matters arising covered under agenda item 4.

Update on the Sidings.

AF reported written confirmation of the County Council loan had been received. The updated Charity Bank loan agreement had been received and sent to C Key for approval. It was noted they had agreed to extend acceptance of the loan to the 30th June to allow the revision of the Covenant to be resolved. AF produced drafts of:

Legal charge
Loan agreement
Deed of Priority.

He emphasized that as soon as the loan had been received the Contract must be signed with the developer. It was noted that the ‘backstop’ date was 24 months after the date of the contract or 3 months after the sale of the last property. AF agreed to refresh the cashflow and critical path. The meeting then agreed that AF post the signed Charity Bank offer as soon as the revised Deed of Covenant is received and C Key has all agreements.

A second resolution proposed by JH and seconded by AH was that the County Council agreement be signed after approval by C Key. PDE reported that he now had permission from the Environmental Agency for topsoil to be tipped into his railway cutting,

5. Date of next meeting – Wednesday 13th July 2011 at later time of 6.30pm.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 25th May 2011 at the Council Offices.

Present: Andy Shaw (AS) Jonathon Holt (JH) Chris Keat (CK) Peter Edwards (PE) C Hore (CH),
Ann Hopkins (AH) Simon Swale (SS)

In attendance: Alan Fox

Apologies: Helen Sleep (HS) It was noted that HS had resigned.

The minutes of the meeting and AGM on the 11th May were agreed and signed.
No matters arising.
Update on the Sidings.

AF produced a letter from the County Council giving the maximum price that the houses could be sold for. This was a requirement of the Charity Bank. He said there was still a problem over the Variation of the Covenant for it needed the approval of Cornwall Housing Association. This needed a legal document and the RDA had been asked to pay the costs.

The County Council loan had now been formally approved but we were still waiting for written confirmation. A draft copy of the agreement was tabled. It was noted that this loan of £150,000 was the first money in and the last to be paid and the rate is 1% over base.

A letter from Christopher Key was passed around showing that he had concerns about certain aspects of the Charity Bank loan agreement. JH suggested that AF talked to C Key over these issues since it was he that had all the information to hand. This was put as a proposal and approved by the meeting.

The loan agreement from the Charity Bank was produced and it was agreed this should be signed by the nominated signatories (AS and CK) but not sent off until the issues raised by the Solicitor had been resolved.

The meeting also asked AF to request an extension to the final date of acceptance to the end of June because of the delays with the variation of the Covenant over which we had no control.

AF produced a memorandum of agreement with the Cornwall CLT Ltd. which was signed by the Chairman.

Date of next meeting - tba

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 13th April 2011 at the Council Offices.

Present: Andy Shaw (AS) Jonathon Holt (JH) Chris Keat (CK) Peter Edwards (PE) C Hore (CH),

In attendance: Alan Fox (AF).

Apologies: AH, JB-E and HS.

The minutes of the previous meeting were agreed and signed subject to item 4. reading “CK not CH”. Minutes of the Special Meeting held on the 28th March were also approved.

Matters arising are covered in AF’s report.

Update on the Sidings.

Land Acquisition. Still being held up by the Covenants. It has now transpired that the change of Covenant has also to be approved by the Cornwall Rural Housing Association. The matter is in hand.

AF produced a report from the County Council on the application for a revolving loan of £150,000. It is now going to the cabinet for formal approval which is expected next week.

Contamination report: Myspace have agreed to pay for the report but said that the quarry can no longer take the topsoil which may mean long transport distances. They have also agreed to complete the whole job for £88,000 over the original tender. This would be a fixed price with no extras. AF confirmed this was still within our budget. The meeting agreed to accept in principle My Space’s offer subject to the Quantity Surveyor’s approval. To help with our cash flow Venturesome have agreed to pay early fees.

Any Other business

Quorum – it was agreed that we should change the Articles so that the quorum be reduced from 5 to 4. A notice to be sent giving notification of an EGM to be held before the next meeting on the 11th May.

Director’s Liability
AF said this can be done through the National Housing Federation and the fee would be £510 to cover all Directors. AF agreed to bring the documents for this to the next meeting.

Date of next meeting

Wednesday 11th May 2011 at 6.10pm following the EGM at 6.00pm.

MINUTES OF A SPECIAL MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Monday 28th March 2011 at the Council Offices.

Present: Andy Shaw (AS) Jonathon Holt (JH) Peter Edwards (PE) J Benton-Evans (JB-E),
C Keat (CK) (via telephone).

In attendance: Alan Fox (AF).

Apologies: Ann Hopkins, H Sleep

Land Acquisition: AF reported that the County Council Solicitor still had not received instruction from the Director of Estates to vary the Covenant over The Sidings to allow affordable housing although it was agreed this should be done at the beginning of February. PE to ask Councillor Lugg to lobby County Hall to get this done asap.

The Contamination Report was now complete and circulated. It advised that half a metre of topsoil should be removed because of contamination from coal briquettes and traces of arsenic on one small area. A maximum cost of this would be £50,000 but AF advised that the work to be done was negotiable. This sum was still covered by our £100,000 contingency fund.

AF presented the Charity Bank loan offer and explained the Heads of Terms. It was proposed by JH seconded by PE that we sign the acceptance of this loan and it was unanimously approved. It was noted that the acceptance was subject to contract.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 9th March 2011 at the Council Offices.

Present: Andy Shaw (AS) Ann Hopkins (AH) Jonathon Holt (JH) Chris Keat (CK)
Peter Edwards (PE) C Hore (CH), Helen Sleep (HS), J Benton-Evans (JB-E),

In attendance: Alan Fox (AF).

Apologies: none

The minutes of the previous meeting were agreed and signed.

Matters arising.

The cycle meeting in Delabole – unfortunately the main speaker did not attend.

Update on the Sidings.

AF reported the Charity Bank Credit Committee were sitting today (9th) and he hoped to hear a positive outcome tomorrow.

Cornwall Council had been alerted about the top-up loan. An updated financial spreadsheet was tabled. He confirmed that repayments would be made in order of loan amount i.e Charity Bank, Venturesome, Cornwall Council. AF also explained that each house has to be released of mortgage as it is sold as he has arranged with previous developments.

A meeting was held with Chris Key (solicitor) last week regarding the contract. Comprehensive requirements had now been provided except for the Certificate of Incorporation for the CiC. PDE to scan and email this to CK. The land purchase document is almost ready so sign which will be done by CH and AS as per previous resolution. JH kindly offered to finance the deposit if it expedites matters.

We are still waiting for the contamination results and should it transpire that soil will have to be removed our contingency fund of £100K should be sufficient.

Any Other business

JB-E outlined a scheme for a community based laundrette which would be located in central Camelford. The object being to satisfy 1. Demand for young mothers, 2 professionals who do not have time and 3. the holiday trade. The laundrette equipment could either be bought outright for £16K or leased at £600 per month. JH thought that leasing would be the best option if it was full repairing. This was confirmed by AF who has seen a similar scheme operate in the south of the county. JH suggested that community swimming pool would combine very well. A business plan was being progressed and the meeting agreed to look at this as it appeared to fit in well with our objectives.

Solar panels – PDE explained there were several PV systems on offer which would supply the occupants with lower electric bills. AF commented that we must be careful as this could have a detrimental effect on selling. The meeting agreed PDE should look at possibilities and present a report to the next meeting. AF agreed to approach the construction company to see if they are able to include the basic wiring as part of the build.

3. Domain name: CH asked if he could have permission to re-register the domain name and web hosting for a total cost of £79.00 which is due on the 11th April. JH questioned if this could be added on to an existing site either his or County Council? Brief discussion followed as to how the invoicing could be arranged so that the VAT of £13 could be reclaimed.

JH proposed that we should go ahead and re-register – AS seconded.

Date of next meeting

Wednesday 13th April 2011

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 9th February 2011 at the Council Offices.

Present: Andy Shaw (AS) Ann Hopkins (AH) Jonathon Holt (JH) Chris Keat (CK)
Peter Edwards (PE)

Apologies: C Hore (CH), Helen Sleep (HS), J Benton-Evans (JB-E), Alan Fox (AF).

The minutes of the previous meeting were agreed and signed.

Matters arising.

These were covered by a report from A Fox.

Update on the Sidings.

AF submitted a written report in which he said the current hold up to transfer the land from the RDA is due to a covenant on the land in favour of Cornwall Council preventing it from being used for residential purposes. This had not been previously disclosed to us. The RDA have asked Cornwall Council to lift the covenant and they have agreed to do so and vary it to cover affordable housing. AF said he was chasing this through the system on Friday.

The development loan from the Charity Bank is still not finalised but the interest will be increased to 7.5%. Cornwall Council are to be asked to provide £150,000 at a rate of basic plus 1%. The meeting asked that if this rate was so much lower than that offered by the Charity Bank could it not be arranged to have a larger amount from the Council?

AF confirmed that My Space are still holding the Tender but are getting nervous.

The Ecology report has now been completed and the meeting agreed to pay the invoice of £393.60. Phase 2 of the Geotechnical Survey has still not been completed.

Concern was expressed that the site had to be cleared of vegetation before March lst. If not done by then we would have to wait until the end of July which would jeopardise the whole project. PDE to ask AF if we could clear this scrub at our own risk if it looked as if My Space would not be able to do it in time.

Any Other business

AS said he had received another 2 requests from people in Delabole to go on the housing list. The written valuation confirmation had also been received.

JH said he had received an invitation to the Cycle Route meeting at Delabole on 21st February but it appeared they were unaware of the previous surveys that had been done by Peter Beale and Peter Sainsbury. He will ask them if the latter had been contacted. PDE said he would be attending the meeting.

Date of next meeting

Wednesday 9th March 2011. It was noted that an emergency meeting may have to be called before this.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 12th January 2011 at the Council Offices.

Present: Andy Shaw (AS) Ann Hopkins (AH) Jonathon Holt (JH) Chris Keat (CK)
Peter Edwards (PE) J Benton-Evans (JB-E) C Hore (CH)

1. Apologies: Alan Fox (AF)

2. The minutes of the previous meeting were agreed and signed

3. Matters arising.
A letter was received from AF confirming the valuation of the land was reasonable.

4. Update on the Sidings.
AF was unable to attend but provided an emailed report which included a full cashflow.
It was noted that the RDA had still not provided the necessary documentation for releasing the land. JH said he would contact Chris Key to see if he can assist with prompting the RDA. He noted that the cashflow budgeted for the houses to be sold 3 months after completing and questioned how realistic this was. It was also noted that a meeting would need to be arranged at very short notice to accept the final loan offer.

5. Any Other business
JB-E outlined a proposal for a social launderette for the use of single mothers and asked that a presentation be given next month by the Co-ordinator. Meeting agreed this should be included on the next agenda.

6. Date of next meeting
Wednesday 9th February 2011.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 8th December 2010 at the Council Offices.

Present: Andy Shaw (AS) Ann Hopkins (AH) Jonathon Holt (JH) Chris Keat (CK) Peter Edwards (PE) J Benton-Evans (JB-E)
In attendance: A Fox

Apologies: C Hore, H Sleep

The minutes of the previous meeting were agreed and signed.

Matters arising.

AS said that the CAF offer had been signed and posted. He attended a meeting with the builders and agent who confirmed that construction would take 49 weeks after planning was received using traditional build. This decision was questioned since timber framed buildings are normally cheaper and offer better insulation. The agents were to be approached to clarify the situation.
JH suggested that we ask the builders what the relative heat costs should be.

Update on the Sidings.

AF tabled a response from the Affordable Housing DPD. He confirmed that the builders will hold their price even if planning is received after the 7th January. A budget was tabled leaving a residue of £14,900 after a contingency of £100,000. AF informed the meeting that a final Land and Ecological survey had to be completed and the meeting resolved to instruct that this go ahead. AF had a meeting with Triodos Bank who were not interested in providing a Bridging Loan so the difference will be found from Cornwall Council and the Charity Bank at a cost of 6.5%. AF was instructed to obtain a firm offer. AF was also instructed to arrange for a formal Land Valuation to confirm that the price from the RDA is value for money. AF said that the Land Community Trust was preparing a more detailed cash flow.

Any Other business.

VAT: on the advice of our solicitor it was proposed by AS and seconded by JH that we should apply to be VAT registered.

6. Date of next meeting:
Wednesday 12th January 2011 but may be called earlier to approve signing of contract.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 10th November 2010 at the Council Offices.

Present: Andy Shaw (AS) Chris Hore (CH) Ann Hopkins (AH) Jonathon Holt (JH) Chris Keat (CK) Helen Sleep (HS)
In attendance: A Fox

Apologies: P Edwards, J Benton –Evens (Camelford’s Forum member)

The minutes of the previous meeting were agreed and signed.

There were no matters arising.

Update on the Sidings.

AF said that the 106 Agreement was done and we now have draft planning permission. We can proceed with the contracts to purchase the land at the Sidings from the RDA.

He also stated that we have an offer from CAF (Community Land Trust (CLT) investment fund) for the sum of £300,000. AF explained the procedure, and how the CLT would introduce the CIC to the other funders, but they would require £3000 commitment and legal fees of £750. AF will seek to have these paid out of the loan.

A special resolution is required from the Trustees to agree the terms and conditions and this was considered and agreed (on separate page). AF to act for Camelot Country to negotiate the best land valuation, which will be sent to the lenders for verification of the land.

AF asked JH to contact our solicitors to draw up contracts for the purchase of the Sidings and to ascertain what disbursement costs they had incurred so they could be paid before the Vat increase in January. AF stated the process for accepting the loan and how the other funders would be involved.

AS said that he had received a letter from Cornwall Council asking for £78.482. as a bond for the highway build. AF confirmed he had replied to this demand explaining the situation.

Any Other business.

Helen Sleep and Jim Benton-Evens, (elected at forum AGM) to be added to the members list.

The meeting closed at 7.30 pm

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 13th October 2010 at the Council Offices.

Present:
Andy Shaw (AS) Peter Edwards (PDE) Chris Hore (CH) Ann Hopkins (AH) Jonathon Holt (JH) Chris Keat (CK)
In attendance: A Fox

1. No Apologies.
2. Minutes of the previous meeting: Under item 4: AF said that "adding PV would add an extra £20K per unit" this should have been between £8-10K. With that amendment the minutes were approved.
3. Matters arising
There was a discussion on whether PV could be supplied by a third party company as now being advertised. This was to be investigated further. It had been agreed that the Section 106 Agreement could have the existing land registry title numbers inserted and we should have the full agreement on Friday. Nothing further had been heard from Venturesome.
4. Update on Sidings
The Tenders have been received and the full reports distributed. It was proposed that once planning had been received we should proceed to negotiate with the lowest tender. This was proposed by JH and seconded by AH. The meeting unanimously agreed. AF suggested that we should have a contingency fund of £100K. It was noted that even adding this to the lowest tender the project was still feasible as long as there were no major planning conditions.
5. No other business. Meeting finished at 7.30pm.
6. Date of next meeting
6.00pm Wednesday 10th November 2010.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 8th September 2010 at the Council Offices.

Present:
Andy Shaw (AS) Peter Edwards (PDE) Chris Hore (CH) Ann Hopkins (AH) Jonathon Holt (JH)
In attendance: A Fox
1.       Apologies CK
2.       Minutes of the previous meeting were agreed and signed.
3.      Matters arising
          The 106 is has now been signed and is in the hands of the Council. It was confirmed that Tenders had been dispatched. Chris Key is looking into the registration of the land. AF offered to assist for he has knowledge of the history of the land.
4.       Update on Sidings - Report from AF:
          Planning – still awaiting a formal letter from the Council.
        Tenders are due to be received on the 8th October. A member should be present at their opening.
         It was confirmed that £300,000 has been offered by Venturesome at an interest rate of 6.5%. and would be hoping for acceptance by the end of September which is the end of their financial year. AF confirmed that interest would not be charged until the monies are drawn down. The meeting agreed to accept this offer. The balance of the funding will come from Triodos who’s rate should be lower and the Cornwall Council Revolving Fund which should be cheaper again.
        AS produced brochures on Air Source Heat Pumps and PV. AF confirmed that we would be using the Air Source Heat Pumps as adding PV would cost £8,000 to £10,000 per unit.
5.       Any other business
          JH announced there would be a TRAC meeting in Bude on the 29th September.
6.       Date of next meeting
          6.00pm Wednesday 13th October 2010.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 10th August 2010 at the Council Offices.

Present:
Andy Shaw (AS) Peter Edwards (PDE) Chris Hore (CH) Chris Keat(CK) Ann Hopkins (AH)
In attendance: A Fox
1.       Apologies Helen Sleep (HS).
2.       Minutes of the previous meeting were agreed and signed.
3.      Matters arising
          SS’s proposal for the Energy Centre – AH said this has been handed to the Parish Council for comment.
4.       Update on Sidings - Report from AF:
          S106 Agreement: The suggested amendment had been agreed with Stephen Cranmer. It would be preferable if the RDA was not the signatory. A plan was put forward for the Planning Application to be approved once Camelot and Cornwall Council had both agreed to sign the wording but not issued until after Camelot had purchased the land and both parties execute the l06 soon afterwards. This approach has been used before. AF has also told the planners we were considering appealing to the Minister for approval because of non-determination. These approaches were approved by the Directors.
          Tenders were now being prepared to be sent to 4 companies and we should have the results within 6 weeks by which time the planning should be determined.
          AH said there was an ash tree on an adjacent property which overhung the Sidings. The owner did not disapprove of this being removed but did not want the financial responsibility.         It was agreed that any timber should be sold to offset the clearing.
5.       No other business
6.       Date of next meeting

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 14th. July 2010 at the Council Offices.

Present:
Andy Shaw (AS) Peter Edwards (PDE) Chris Hore (CH) Chris Keat(CK) Ann Hopkins (AH) Helen Sleep (HS)
In attendance: A Fox, S Swale
1.       Apologies JH.
2.       Helen Sleep from the Camelford area was elected as a Director.
3.       Minutes of the previous meeting were agreed and signed.
4.      No Matters arising
5.       Update on Sidings
          AF produced a letter from Wellers giving 7 expressions of interest. A short list of 4 was agreed. Section 106 Agreement: The final draft should be ready in the near future and will be circulated to Directors. Concern was expressed over the RDA not replying to emails and since they still own the land this could delay proceedings. Venturesome are very positive in financing the project and are arranging an introduction to Triodos. However they said they cannot make a formal final decision until the planning permission is fully consented. It was agreed for finance purposes the contract would be split into 10 units to be followed by 4. If some of the units were sold early the building would become a continuous project.
          AH said a local person had offered to clear the site as long as they could have the wood. The meeting agreed to this and said it should be to ground level. The Council had now waived its S106 agreement fees.   Some legal fees would still be payable but capped at £750.
6.       Any other business
            SS was concerned that he had heard rumours the energy centre was to be used by the County Council for storage purposes. He felt a much better use for the building would be by the Mair Project, an initiative that was still alive and Common Places were leading this proposal. SS gave a list of the aims and objectives which included an outreach centre for the Eden Project. The meeting agreed to support this.

A letter was received from East Cornwall Council for Voluntary Service (ECCVS) asking if the CIC would prefer a hard copy of the Signpost newsletter or electronic copy. It was agreed we should accept the electronic copy and have it sent to PDE for distribution to other members.
AS had received a letter from the HMRC saying that we had not paid any Employers Contributions for the tax year 2006-07. PDE said he would investigate. (Our last employee Charles Whitehead left in February 2006 and that all PAYE had been paid up to date).
Companies House Return: PDE confirmed this has now been filed on line but with some difficulty. The Registered office had to be changed to Deli Farm. The meeting agreed this should be permanent. AH gave a vote of thanks to Liz Freeman for her hard work.

6. Date of next meeting
6.00pm Tuesday 10th August 2010.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 9th. June 2010 at the Council Offices.

Present:
Andy Shaw (AS) Peter Edwards (PDE) Jonathon Holt (JH)
In attendance: A Fox
1.       Apologies AH and CH.
2.       Minutes of the previous meeting were agreed and signed.
3.      No Matters arising
4.       Update on Sidings
          AF confirmed the visit with Venturesome for Thursday 10th June to meet at the site and then go to AH’s house for discussion. Section 106 – a draft copy was produced. AF was still obtaining confirmation as to whether the RDA should be a signatory. AF said he had asked for reduction of the Mortgagee Default Period to 60 days instead of the suggested 90 days. This reduction would make financing the project easier. AF was again to query the suggestion that we should pay council fees of £750 and £500-£750 to solicitors.
          Employers Agents: David Parry of Wellers had quoted £1200 for the pre-contract period and £18750 post contract plus Vat. The meeting voted that this quote should be accepted and appoint Wellers as Employers Agents. They would also undertake the position of CDM. A list of 7 contractors was drawn up which included local builders for Tender Forms to be sent out. AF explained to the meeting the Advanced Payment Code which could cause cash flow problems. This will be explained and discussed with the funders. He then produced a Progress Chart of the project development. JH said he would contact Chris Key to see if he needed to have a look at the 106 before it was signed (Subsequently C Key said this was not necessary).
5.       Any other business
          Tudor Trust Report: AF produced the quarterly report to the Tudor Trust which was signed off by AS.
6.       Date of next meeting
          6.00pm Wednesday 14th July 2010.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
on Wednesday 12th May 2010 at the Council Offices.

Present:
Andy Shaw (AS) Chris Keat (CK) Chris Hore (CH) Peter Edwards (PDE) Jonathon Holt (JH) Ann Hopkins (AH)
In attendance: A Fox, S Swale, Chris Sims and Peter Nicholas from Rame Peninsular Community Trust
AS welcomed Peter Nicholas to the meeting and mutual problems including funding of a manager were discussed.
1.       No Apologies.
2.       Minutes of the previous meeting were agreed and signed.
3.      Matters arising: (covered under Agenda item).
4,       Update on Sidings
          1. AF reported that the RDA had been updated on progress.
          2. Loan finance: AF reported that Venturesome/Triodos are keen to support the project and want to come down and see the site and committee on Thursday 10th June. 4pm was suggested. AH kindly offered her house as a meeting venue.
          3. AF produced the outline S106 and said the final draft would be expected by the end of the week. It was noted that the RDA are a signatory. It was thought it would be ideal if the RDA were not involved in the 106 and AF agreed to discuss this with Steve Cramner.
          4. Construction: Due to changed circumstances it was agreed that we go for competitive tenders rather than a negotiated one. It was therefore proposed that we commission the drawing up of tender documents which could cost £1500. This was proposed by AH and CH and unanimously approved. It was suggested this go to 5 builders.
5.       No other business
6.       Date of next meeting
          6.00pm Wednesday 9th June 2010. (CH tended his apologies).

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 14th April 2010 at the Council Offices.

Present:
Andy Shaw (AS) Chris Keat (CK) Chris Hore (CH) Peter Edwards (PDE)

1. Apologies Ann Hopkins, Jonathon Holt and Alan Fox.
2. Minutes of the previous meeting were agreed and signed.
3. Matters arising:
PE said he had confirmation from Tony Lee the Planning Delivery Manager there would be no charge for the Section 106.
4. Update on Sidings:
AF had reported by email that the Section 106 was nearly agreed and that a finance facility offered by Venturesome/Triodos Bank was being considered.
5. Any Other business:
AS reported that the offices were zero rated and CH produced an invoice for £70.36 payable to 123 REG for hosting the website. It was agreed this should be paid.
6. Date of next meeting
6.00pm Wednesday 12th May 2010

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 10th March 2010 at the Council Offices.

Present:
Andy Shaw (AS) Chris Keat (CK) Ann Hopkins (AH) Chris Hore (CH) Jonathon Holt (JH) Peter Edwards (PDE)
In attendance: Alan Fox (AF)
1. No Apologies.
2. Minutes of the previous meeting were agreed and signed. However it was pointed out that the title was Camelot Country not Camel Country.
3. Matters arising:
PE reported that he had received an acknowledgement of the letter he had sent to the Chief Executive of Cornwall Council challenging the proposed legal charge for the S106. AF confirmed there was an outline S106 already prepared and he would be circulating this.
4. Update on Sidings:
AS read out a list of 8 interested applicants. There were others that had not yet completed the application forms. PDE was asked to write to Chris Key saying that we were on track to instruct him to act on our behalf in the near future.
5. Any Other business:
1. AS had received an email asking for a Learning Centre project. JH said the school would be suitable but the problem of accommodation would have to be addressed.
2. JH reported he had attended a meeting on the strategic cycle route. He was going to circulate the minutes.
6. Date of next meeting
6.00pm Wednesday 14th April 2010

Meeting ended at 7.10pm.

MINUTES OF MEETING OF THE CAMEL COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON Wednesday 10th February 2010 at the Council Offices.

Andy Shaw (AS) Chris Keat (CK) Ann Hopkins (AH) Chris Hore (CH) Jonathon Holt (JH) Peter Edwards (PDE)
1.     Apologies (Alan Fox) AF
2.    Under AOB it should have read 'police station' instead of 'ambulance station'. With that alteration the Minutes of the previous meeting were agreed and signed.
3.      Matters arising were all covered under the agenda items.
4.    Update on Sidings:
A written report from AF was circulated.
1. Planning application progressing well subject to the percolation tests which have now been carried out and sent to the planners. An S106 has to be submitted.   A draft utilising a template used elsewhere with Heads of Terms already agreed by the Council should save time and money.
2.    AF was shocked to receive a letter from the Council's solicitors in Taunton asking for £1700 on account to cover their work. The total sum payable was not guaranteed. The meeting authorised payment but only after AF and Jim Mckellan from BBCB had been contacted. It was also suggested that Councillor John Lugg take it up as well.
3.    The development loan facility via Social Finance is progressing well and we should have a formal answer in March.
4.    The RDA have asked which solicitors will be acting for CIC and AF offered to draft a letter.
5.    He noted that a report was now due to the Tudor Trust.
CH reported he had had queries from potential applicants on whether there would be a monthly ground rent and whether a minimum salary was required. AH reported that the application had been passed by the St Teach Parish Council.

AS had received a letter from Delabole Quarry saying they could remove all topsoil at no cost and had also supplied a discounted quote for the cills. This was being sent to BBCB.

5. Any Other Business
1. The RDA had pulled the plug on the Common Place Agreement. Because they had not completed their contract it was not certain whether we would be liable for the final £1,000 invoice.
2. Helen Sleep's name had been put forward as a possible director (Camelford). It was agreed AS should contact her.

6.    Date of next meeting
6.00pm Wednesday 10th March 2010.

MINUTES OF MEETING OF THE CAMEL COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON TUESDAY 9th December at the Council Offices.

Present:
Andy Shaw (AS) Chris Keat (CK) Ann Hopkins (AH) Jonathon Holt (JH) Peter Edwards (PDE)
1.       Apologies Chris Hore (CH) & AF
2.       The Minutes of the previous meeting were agreed and signed.
3.      Matters arising:
          Nat West Bank: The new account was now open with new cheque book and paying in book supplied. Current statement showed the Charities Aid Grant of £17,000 was paid in the 30th November leaving a balance of £19,545.
4.      Update on The Sidings:
A letter of apology was presented from Alan Fox but included a report of the following points:
Planning application was registered on the 19th November. He has nearly finished the Employers requirements which will eventually form part of the Design and Build Contract. We will have to appoint a Chartered Quantity Surveyor. The application for development funding is progressing well and this should be news by the end of January 2010. With the normal delays experienced with planning permissions and highway agreements he is expecting the project not to be on site by March but by May.
He said the directors should now review:
1. Membership Policy
2. Financial Regulations
3. Selection policy
In a discussion on these it was agreed that 1. and 2. were already covered in our M&A.
3. A Selection Policy. Should there be too many applicants it was suggested that Delabole/St Teath Parish have precedent followed by Camelford then surrounding parishes. Those that had been resident of the Parish for at least 10 years should have preference.

AF also included the first report to the Tudor Trust and a copy of a letter to the Affordable Housing Development Officer.

5. Any Other business.
JH reported that the Police Station in Camelford is to be redeveloped. Since the Medical Centre, Co-op and NCDC site were also being suggested for redevelopment the CCCIC should have an input in co-ordinating these developments.

6. Date of next meeting
6.00pm Wednesday 13th January 2010.

MINUTES OF MEETING OF THE CAMEL COUNTRY COMMUNITY INTEREST COMPANY (C.I.C)
ON TUESDAY 10th November 2009 at Deli Farm, Delabole

Present:
Andy Shaw (AS) Chris Hore (CH) Chris Keat (CK) Ann Hopkins (AH) Jonathon Holt (JH) Peter Edwards (PDE)
Attending: Alan Fox (AF) Gareth Burt (GB) BBCB

1.       The Minutes of the previous meeting were agreed and signed.
2.      Matters arising:
          Nat West have still not opened the new account but so the planning application could be submitted a Trustee paid for the planning fee of £4690.00. A resolution was therefore proposed that the Trustee be reimbursed asap when the CAF funds are received into our new account. Proposed by AH and seconded by CH.
          It was authorised that £800 be paid to Cornwall CLT Ltd for work done to date as in the Tudor Trust application. Also £373.75 be paid to Douglas Giomatics for the topographical survey.
3.      Update on The Sidings:
GB presented a full set of the planning application drawings, the invoices for the tree survey, a schedule of the slate cills and imported price. It was agreed that AS approach Delabole Slate to see if we could get a preferential price so that local stone can be used. (JH left meeting at 6.45pm). GB informed the meeting that the Council insisted that the boundary wall have a small rail fitted to the top. The meeting suggested that an alternative would be to have a castellated rustic stone wall using local material from Uglows quarry. GB to investigate. (AH left meeting at 6.50pm).

The detail of this could be worked on whilst planning was being determined. It was suggested that letters of support be sought for the application.
4. Date of next meeting

6.00 pm. Wednesday 9th. December 2009 to be held at the Council Offices.

MINUTES OF MEETING OF THE CAMEL COUNTRY COMMUNITY INTEREST COMPANY (C.I.C) ON
WEDNESDAY 14th October 2009.

Present:
Andy Shaw (AS) Chris Hore (CH) Chris Keat (CK) Ann Hopkins (AH) Jonathon Holt (JH) Peter Edwards (PDE)
Attending: Alan Fox (AF)
1. The Minutes of the previous meeting were agreed and signed.
2. Matters arising were covered on the agenda.
3. Update on The Sidings:
A positive meeting had been held with CAF who would offer a soft loan of £17,000 to cover the planning fees, site investigations, ecological survey and design fee.
A special resolution was put to the meeting to accept the CAF offer with proposed signatories of AH and AS. Proposed by JH seconded by PDE.
It was stressed that the planning application was slipping for it was previously hoped to have it in by September and this should now go in asap. Before this was done the ground survey must be completed. Ian Farmer Associates had been identified to undertake this and AF was to ask BBCB to progress this urgently.
Also before the planning application is submitted a letter of confirmation from the RDA is still required that they will release the land. AF agreed to check with CAF the amount of the completion fee and when it is to be paid.
It was understood that CAF would help with our first funding application. No further progress had been made on using Delabole slate for cills but it was agreed that George Hamilton be approached.
4. Any other Business
It was agreed that CH should not renew the domain name of CDCDT.
5. Date of next meeting
6.00 pm. Tuesday 10th November 2009 to be held at Deli Farm since the normal offices are not available on that night.

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C) ON WEDNESDAY 9TH SEPTEMBER 2009.

Present: Andy Shaw (AS) Chris Hore (CH) Chris Keat (CK) Ann Hopkins (AH) Jonathon Holt (JH).
Apologies: Peter Edwards
Attending: Alan Fox (AF) Simon Swale (SS). Mark Goodman (MG) Jim McKenna, Gareth Burt (BBCB).

The Minutes of the previous meeting were read agreed and signed,
Matters arising.
J H will speak to the solicitors re letter outlining their costs! We require a cost per unit or complete block of sales not cost per hour, as we cannot budget for hourly rate unless we know unit costs.
JH will also go to Nat West Bank to inquire how the new account change is progressing, and how much longer it will take as we have accounts to pay.
Alan Fox gave a progress report and asked AS to attend a three way meeting on Monday evening with possible funders at his office at Dreason Barns
Gareth Burt presented the latest set of plans for discussion. After a long debate about the external finishes, it was decided to use the mixture supplied by BBCB (copy on file).
We talked about using Delabole Slate for cills and external facing of boundary wall, but GB said the cost would be prohibitive. AS stated that he will go and see Mr Hamilton at Delabole Quarry with a list for materials and sizes we would require (to be supplied by Gareth Burt) as we felt, he might be able to help us use local materials to add credence and make the finished site in keeping with the history of the area.
We then discussed heating arrangements; GB stating he thought something like a wood burner could be used as supplementary heating, he was asked to investigate other forms of heating of a greener nature, and sustainable.

SS gave a brief report about a meeting he had with Peter Sainsbury about the cycle trail. He stated that several bids had been presented to funders including RUP for £1.5million for the Launceston to Egloskerry route Cycle way and £80.000 with the LAG bid. Other funders are being approached i.e. safe routes to school and another bid to a European fund. Also The Access Nature Fund could have
£0.5million for match funding.
SS said that the Skills audit should be complete by the end of October, with a public event after some work with the Chamber of Trade Mark Goodman will complete this work.
Any Other Business:
A seminar is to be held by Companies House in Plymouth on 22 October at 2 pm at the Holiday Inn, it’s a free event. AH said she might be able to go along with AS. There didn’t seem to any limit on numbers so if any other trustees would like to come along feel free.

The meeting closed at 8 pm

MINUTES OF MEETING OF THE CAMELOT COUNTRY COMMUNITY INTEREST COMPANY (C.I.C) ON MONDAY 17TH AUGUST 2009.

Present: Andy Shaw (AS) Chris Hore (CH) Chris Keat (CK) Ann Hopkins (AH) Jonathon Holt (JH) Pete Edwards (PE)
Attending: Alan Fox (AF) Jim McKenna and Gareth Burt from BBCB.

Presentation from BBCB.
The new site plan was produced showing the revised site parking which gave 3 spaces for each 3 bedroom property and 1.5 for the 2 bedroom. This lay out has now been agreed with the Planning Officer. The Highways Officer was still to be consulted but no problems were expected. An accurate survey of the site was carried out last week to ensure that the plan actually fitted. They confirmed they were going for full planning and bypassing the outline to save time. The planning fee would be £4690.00. In addition to this would be the site investigation and soil testing £3577.00 an ecological survey £575.00 and a design fee of £8050.00. All costs were inclusive of VAT.
AF suggested we approach Venturesome for a soft loan who are part of the Charities Aid Foundation (CAF). Although the interest rate is 25% it has the advantage that if for any reason the scheme had to be aborted the monies would not have to be repaid.
It was also asked how the risk of BBCB going into receivership would be addressed. We were assured that although this was most unlikely built into the costs was a premium for Consultancy cover. AF produced the full costings for the project which totaled £1,366,554.00.
CH questioned the site investigation fee of £3577.00 and asked whether it was really necessary because it had previously been used as a shunting yard with no hazardous materials involved.

AF said that the Developers always required this to safeguard themselves but he would see if the figures could be reduced.
AF reported on the application and conditions for the £2500 grant from the Tudor Trust. The full application and work plan were produced. The Directors were reminded that a progress report was required every quarter.

Any Other Business:
1. AS produced a questionnaire from the RDA covering the aims and objectives of the company.
2. AF reported that Mark Goodman had taken over from Simon Swale.

Date of next meeting:
6.00pm on Wednesday 9th September 2009.

The meeting ended at 7.40pm.

Minutes of CDCDT Meeting held on Wednesday 5th August 2009

Trustees: A Shaw. J Holt, A Hopkins (from 6.45pm), C Keat, P D Edwards

Attending:       Sally Lewis     (Cornwall Council)

1.         Apologies were received from C Hore and C Sims

2. The minutes of the meeting held on the 8th July 2009 were approved and signed.

3. Matters arising

i. AS had approached David Moore asking him if he would consider being a Trustee but unfortunately he declined.

ii. AS read a letter of congratulations from Companies House on the formation of Camelot County CIC and produced the Certificate of Registration. The meeting was reminded that an Annual Report must accompany all accounts. The December year end therefore to be lodged in June. AS was to enquire when the next Accounts are due since we were registered mid year.

AS produced a form from Nat West to change the name of the Trust and to register new signatories. The signatories proposed and agreed were AH, AS, JH and PDE with any 2 to sign.

4. Sidings Update:

We have been notified that £325 plus vat would have to be paid to BBCB to initiate their work on the full design so that full rather than outline planning permission could be applied for. It was approved this should be paid. JH raised the question of vat and whether this could eventually be reclaimed. A Fox to be asked this question.

BBCB were now in position to give a presentation on the full design and it was proposed that this be held at a meeting on the 17th August. A Fox would be asked to attend.

JH asked whether or not we should finalise our finances before we apply for planning permission but it was pointed out that finance cannot be obtained until the planning is gained. We do have £2500 from the Tudor Trust which should go along way towards the full planning costs which have yet to be agreed.

5. Any Other Business:

i. Michael Williams death has left a vacancy and it was agreed that JH put this on the Agenda of the Forum.

ii. Telephone: Since this was no longer used it was agreed to discontinue this and save the quarterly charge.

6. Date of next meeting:

The next full Trustees meeting will be 6.00 pm on Wednesday 9th September.

Meeting ended at 7.12pm.

PLEASE REMEMBER SPECIAL MEETING FOR BBCB PRESENTATION ON MONDAY 17TH AUGUST.

Minutes of CDCDT Meeting held on Wednesday 8th July 2009

Trustees: A Shaw. J Holt, A Hopkins, C Hore, C Keat, , P D Edwards

            Attending:       Gareth Burt - BBCB

1.         Apologies were received from C Sims.

2. The minutes of the meeting held on the 8th May and the 11th June 2009 were approved and signed.

3. Matters arising:

AS produced a letter from Companies House asking for more details about changing to a CIC. It was agreed that he would answer these.

4. Sidings Update:

Gareth Burt from BBCB presented an improved design and layout which complied to the requests of the NCDC. The issue of the windows has been resolved by installing velux for some of the bedroom windows. Members were still concerned about parking as they felt 1.5 cars per unit was insufficient since most homes would have 2 people working. BBCB agreed to look at extending this.

Heating of the buildings was discussed. BBCB agreed to research further into the initial costs of ground source heat pumps and solar water heating. It was agreed that the capital repayment for photovoltaics would be too long.

5. Any Other Business:

1. AS produced a letter from the Inland Revenue asking for a Corporation Tax review and it was agreed that our trading income for the years in question was nil because we are not a trading company. All income was grants generated.

2. AS proposed that David Moore formerly from Trudgeon Halling should be asked to join us as a co-opted member.

6. Date of the next meeting: due to the Camelford Show the date of the August meeting is still to be considered.

Minutes of CDCDT Meeting held on Wednesday 13th May 2009

Trustees: A Shaw. J Holt (until 7pm), M Williams, A Hopkins, C Hore, C Keat, P D Edwards

Attending: Simon Swale, Alan Fox, Jim McKenna and David Headon from BBCB

1. Apologies were received from M Stockwood.

2. The minutes of the meeting held on the 15th April 2009 were approved and signed.

3. Matters arising

MW is not sending off the CIC application until this year’s accounts for the CDCDT have been cleared. To submit these an EGM will be required and this would be at the next meeting on the 10th June.

The Tudor Trust grant application approval had arrived and AS was authorised to sign the acceptance.

4. Sidings Update:

BBCB produced new plans giving the new distances between houses as required by NCDC. It was agreed that Alan Fox applied for the Outline Planning which then guaranteed the full planning at a later date. The Outlines was to be prepared with BBCB. It was agreed that the application should go in immediately after the June Council Elections. A Fox also agreed to do the feasibility study for the costs and financing of the study.

JM said that the RDA would sell the plots between £5000-15000 per plot and said that affordable housing in our area was defined as between £95,000-115,000. AS produced a letter from Morlock offering to be an alternative to build the project. (BBCB were not present for this part of the meeting).

The Trustees thought that this letter had arrived rather late to be considered at this stage and that we should continue with BBCB.

JH put forward a three part resolution:

1. AS should reply to Morlock saying we already had appointed a builder but would like to consider them for future projects.

2. AF should complete the feasibility study and liaise with BBCB for the planning.

3. A letter to BBCB be sent confirming they were the agreed builders.

All three parts of the Resolution were approved.

5. Business Skills Audit:

SS produced a written report and it was noted that the business meeting has now been moved to July. The report was accepted.

6. Any Other Business:

AH produced a report on the Eatsome conference held at Eden.

7. Date of the next meeting which will also be an EGM:

Wednesday 10th June 2009

NB: TO BE HELD IN THE DELABOLE CHAPEL AT THE EARLIER TIME OF 5.30PM.

Minutes of CDCDT Meeting held on Wednesday 8th April 2009

Trustees: A Shaw. J Holt, M Williams, A Hopkins, C Hore, C Keat, P D Edwards, M Stockwell

Attending: Simon Swale, A Fox

1. There were no apologies.

2. Minutes were read, agreed and signed.

3. Matters arising: There were none apart from those on the agenda.

4. The trustees all signed the articles of association and the change of name to the Camelot Country, now awaiting further information from company’s house.
Peter Edwards then apologised as he had to leave because of a prior engagement.

5. The meeting continued with an update from Alan Fox. We explained about NCDC’s concern over the proposed development, with the neighbours windows being less than 21 mtrs and the value of the trees. AS answered the question of the trees. They are in the main scrub trees self sown and of no real value to area. The only tree of note is an old oak tree, which is in garden next doors. Alan stated that he would contact bbcb to see if they can redesign the two houses and move them to give 21 mtrs between existing houses.

6. Simon gave his update and a written report (filed) for the work done for the RDA business learning skills program.

After a short discussion about the work and finance, it was decided to vire some of the RDA funds from the database creation,(as an extensive database already exists) to cover the publicity and development as we think there is still a lot of work to do in this area. All those present agreed to this request.

There was no other business the meeting closed at 7.30

Minutes of CDCDT Meeting held on Wednesday 11th March 2009

Trustees: A Shaw. J Holt, M Williams, A Hopkins, C Keat, M Stockwood,
P D Edwards

Attending: Simon Swale
Alan Fox

1. Apologies were received from C Hore.

2. The minutes of the meeting held on the 11th February 2009 were approved and signed.

3. Matters arising

AS reported that he had been trying to contact NCDC Planning Department on several occasions and will be trying again. Alan Fox offered to attend as well.

The headed paper designed by CH was approved.

The CIC papers to be signed at the next meeting on the 8th April. It is a requirement that we all sign on the same day.

4&5 The Sidings/Alan Fox.

AF informed us that a £2,500 grant was available to cover on going costs for the first year. Our main fees at the moment will for Planning. SS offered to put in an application.

We were advised to keep the soft loan as low as possible since the interest is high approx. 20%. The reason for this is because that if things go wrong it is not repayable. It was agreed that the application for this should go in after we are registered as a CIC the aim being the May meeting. We must also consider a commercial loan in case capital grants are not available. This would still make for a viable project as long as we had a fixed quotation from the builders. At present interest rates are quite reasonable. The Council’s revolving loan would be the cheapest source of finance.

6. Simon Swale presented the work plan for the Training Skills Audit which showed the final report would be in June 2009. SS said he was very optimistic about what we would get out of it and sees valuable networking between businesses in Bude, Camelford and Bodmin.

He presented our first invoice to be sent on to the RDA.

Looe Area Partnership: This Partnership has managed to pull together different organisations such as our Town Council and Forum and we could easily follow this pattern. The meeting generally thought their work was an inspiration. We will have opportunities for the CIC to obtain grants that the statutory authority cannot get so a good working relationship would benefit all.

7. Any Other business:

CK reported that St Teath Parish has a new website.

JH attended a meeting in Bodmin re. Cycle ways and said that the Camel/Tarka Trail link was favoured. He said acquiring the land for these projects can be a very long process.

8. Date of next meeting
Wednesday 8th April 2009.

Meeting finished at 7.15p.m

Minutes of CDCDT Meeting held on Wednesday 11th February 2009

Trustees: A Shaw. J Holt, M Williams, A Hopkins, C Hore, C Keat,
P D Edwards

Attending: Simon Swale

1. Apologies were received from M Stockwood

3. Matters arising were covered by Agenda.

4. The Sidings:

            AS reported he had spoken to Simon Ross of the RDA who said he wanted to see:
            1.         Outline plans
            2.         An ‘in principle’ agreement with NCDC that change of use would be approved.
3.         Thumbnail costing.   Once the costing had been received the assessors would then put a price on the land.

5. Report from A Fox: He had written to AS apologising for not being able to attend the meeting as he was abroad but replied to the questions we had asked at the last meeting.

            1.         The soft loans are for pre-development costs which could be abortive and could cover all the costs up to detailed planning. The cost is 20% interest but if aborted is not repayable.
            2.         He could help with the outline application together with the assistance of BBCB. The design and package would be funded by 100% development loan typically at 6.25% interest with a 1% arrangement fee. He said he had experience in applying for these loans with some success.
            3.         He offered to attend a pre-planning meeting with NCDC and suggested it would be helpful to obtain outline before the NCDC disappears.

Actions:
AS to arrange a meeting with NCDC and also to contact J Lugg.

Other related matters:

1. AS presented a reply to D Hemmings letter asking why they had not been selected. This was agreed.
2. AS said that he had inspected a BBCB building development in Hayle and was very impressed.

6. Simon Swale Report:

1. Cycleways: the RDA had requested letters of support for the project and one was produced by the CDCDT which was signed and passed to SS.

2. Business Skills Audit: SS presented his first report based on the NCDC Business Survey 2008. SS said he would complete a work stage before the next meeting to allow us to draw down some of the grant. In the meantime Common Places will fund the project.

7. Any Other Business:

1.        Cornwall Towns Association (CTA) asked us to issue an invoice for the £200.00 grant.
            2.         Headed paper: CH produced a sample which was agreed.
            3.         Website: CH reported on changes needed when we become a CIC in April.
He asked whether a map of the area was required but it was agreed to keep it to Camelford and Delabole at this stage with other parishes welcome to join if they wished. The estimated cost would be £50 and was to be funded from the £200 grant from the CTA.

8. Date of next Meeting
Wednesday 11th March 2009 at 6.00pm.

Meeting finished at 7.20pm

Minutes of CDCDT Meeting held on Wednesday 14th January 2009

Trustees: A Shaw. J Holt, M Williams, A Hopkins, C Hore, C Keat, P D Edwards

Attending: Simon Swale

1. Apologies were received from A Fox.

2. The minutes of the meeting held on the 10th December 2008 were approved and signed.

3. There were no matters arising.

4. The Sidings:

David Headon from BBCB advised that outline planning permission which would cover the change of use from industrial development would require a single fee of £335 and would probably be heard within 3 months. Full planning – the fee would be per unit and should be heard within 8 weeks. Once planning was obtained there would be a 12-14month building period. The meeting thought we should aim for the slower process in view of the current financial status as at present there are few willing buyers. The issues we face are lack of finance and low market prices making existing properties more affordable. Although we could have difficulties in selling there is still a high demand in Delabole for rented properties.

JH said that we needed to know 4 things.
1.         The number of people likely to buy
2.         The conditions and amount of the soft loan available
3.         The building finance.
4.         The cost of getting passed the planning stage and how this was to be funded.

It was agreed that AS contact A Fox for advice on these matters and it was hoped he would be able to attend the next meeting.

The future role of the RDA was questioned. SS advised that our contact will now be John Burton who has taken over the duties of Alan Berry. It was suggested he be invited to attend a meeting. AS to arrange.

DH was asked to supply the full costings of the design, he then left the meeting.

5. SS confirmed that the £5,000 contract for the Community Study had been signed with the RDA and that a contract was presented with Common Places to fulfil the work for £4250. SS will be doing this work. This leaves a balance of £750 management fee for CDCDT. It was agreed that AS should sign this contract. SS agreed to produce a work programme after consultation with David Chadwick. SS told the meeting that £200 was available from the Cornwall Towns Association for community networking. This would be a good way to bring the community together especially those from the outlying areas. It was agreed he should apply for this grant.

6. Any other business:

CH to see about the new letterhead for the CIC and suggested a new website. He said the ideal time to change would be December when the existing contract ends. Since this was part of the community networking SS suggested £50 of the £200 grant could go towards this.

MW said that the final transition of becoming a CIC would best be done at the end of the financial year in April for it would make the accounting much simpler. He advised that all trustees would have to be present to sign at the same time.

7. Date of next Meeting
Wednesday 11th February 2009 at 6.00pm.

Meeting finished at 7.30pm

Camelford & Delabole Community Development Trust
Trustees meeting Wednesday 10th December 2008

Present: Andy Shaw (Chairman), Jonathan Holt, Anne Hopkins, Michael Williams, Simon Swale
Apologies: Peter Edwards, Chris Keat, Chris Hore

Also attending: Alan Berry (SW Regional Development Agency), Dave Headon, Garry Birt & Richard Clayton (bbcb Construction Ltd)

Minutes of previous meeting: The minutes were unavailable and therefore held over until the January meeting.

The Chairman welcomed Alan Berry of South West Regional Development Agency and invited him to outline the process and purpose of the grant to enable CDCDT to carry out a business skills audit. Alan described the origins of the work in the business clustering activities that were undertaken in North Cornwall a few years ago that led to piloting skills training that was tailored to the needs of the clients, particularly encouraging training provision at a suitable time and place. The Learning and Skills Council has since arranged to roll this process out, with some modifications, across Cornwall. As a starting point a survey of skills requirement is needed, as well as signposting to existing training provision, and that is what the grant is being provided to achieve. Alan encouraged us to engage with the North Cornwall Business Cluster through the auspices of David Chadwick at North Cornwall District Council, as well as Enterprise Tamar, Train to Gain, Act Now (who holds a database of practitioners that could be of use to us) and the Federation of Small Businesses (who carry out an bi-annual survey of their membership). This will assist us to avoid duplicating work that has already been done, but instead to add value to it. Activities such as networking and business breakfasts.

Alan carried on by reading the important bits of the grant agreement. After discussion, including an important piece of information from JH re Sir James Smith’s School’s requirement to engage local businesses for contract work, the Chairman signed both copies and requested Alan to carry one to the SWRDA office in Truro.

SS took the opportunity, through the Chairman, to thank Alan for his support over five years of development through the Market & Coastal Towns Initiative. Alan’s role is being made redundant as SWRDA continue to re-organise. Alan left the meeting at this point. ACTION: S.S. to create a workplan for carrying out the business skills analysis.

The Chairman introduced representatives from bbcb Construction who provided a slideshow and narrative about their company and its capacity to carry out the Sidings project in Delabole that CDCDT is developing with Alan Fox, Project Manager for Cornwall Community Land Trust. bbcb have been operational since 2002 and have a very experienced team with a staff of fifty plus. They have an in-house design team and showed impressive examples of completed work. They presented a computer-generated image of the Delabole site and explained the various options that could be considered at this stage. The team responded to questions regarding sustainability, density and costings.

ACTIONS: A.S. to contact Alan Fox to get confirmation of timescale and funding; A.S. to contact C.K., C.H. & A.H. to discuss requirement for an updated housing need survey; A.S. to contact Steve Cranmer at NCDC Planning Department to agree on the mix of housing types.

Any Other Business

A.S. tabled promotional material about community legal advice. The Trustees agreed to sign up to the email list. ACTION: SS to deliver to the Camelford library for display.

S.S. tabled the Cornwall Towns Association survey form. ACTION: S.S. to complete the document and return it to CTA.

S.S. tabled the Cornwall Towns Association £200 grant flyer. ACTION: S.S. to request support for administrative assistance to the skills audit.

Minutes of CDCDT Meeting held on Wednesday 12th November 2008

Trustees: A Shaw. J Holt, M Williams, A Hopkins, C Hore, C Keat,
P D Edwards

Attending: Mark Stockwood (Camelford Forum).

1. Apologies were received from Simon Swale.

2. The minutes of the meeting held on the 8th October were read and signed.

3. Matters Arising:
AS reported that the application to SWRDA for a skills audit had been submitted and he was expecting a positive reply in the next few days

The Sidings: CH reported that he had heard nothing from Jonathon Kearsley of the Treviffen Park Company but had however had a positive response from Dave Headon from BBCB. He had visited the site with CH and CK and commented that it was ideal but thought it could possibly take a few more units than that proposed. He agreed to provide outline plans and costings and give the Trustees a presentation. The Trustees commented that the importance of high insulation and low energy use be emphasised.

MCTi Communities Plan. SS was not available to give a report but there was a brief discussion on community representation. It was thought that more use could be made of the Forums as each town and village have one. Housing development was a good example of where local people are not having sufficient input.

4. AOB. JH reported on a Trac meeting which discussed the proposal of a trail from Wadebridge to Launceston largely following the old railway line. It was thought that it was better to focus on the access route rather than include other adjacent initiatives.

Minutes of The Annual General Meeting held at 6pm on Wednesday 12th November 2008
at CDCT Offices, Camelford.

Present:

Trustees:
A Shaw, J Holt, M Williams, A Hopkins, C Hore, C Keat, P Edwards

Attending: Mark Stockwood (Camelford Forum)

1). There were no Apologies.

2). The Minutes of the 2007 Annual General Meeting were approved as a true record.

3). Chairman’s Report: The Chairman gave a report of the Trust’s activities over the previous year and said it was now changing to a Community Interest Company (CIC) with the name of Camelot County. He thanked Trustees for all their efforts over the last year.

4). Financial Statement: M Williams tabled the financial statements to the year ending 31st March 2008 which were to be submitted to Companies House. He reported that as of the date of the meeting the Trust had £2252.00 in the bank. He said the telephone account had a standing charged of £200 per year and was virtually not used so it was agreed this should be disconnected.

5). Election of Trustees: J Holt proposed that the Committee and Trustees be elected en bloc which was unanimously agreed

6). AOB: There being no further business the meeting closed at 6.15pm.

Minutes of CDCDT Meeting held on Wednesday 8th October 2008

Trustees: A Shaw. C Hore, C Keat,
J Holt, P D Edwards

Attending: A. Fox, S Swale

1. Apologies were received from A Hopkins and M Williams.

2. The minutes of the meeting held on the 10th September were read and signed.

3. Sidings update from Alan Fox:
It was noted that Carl from Ocean has now left and nothing seems to be happening. AF offered to contact Jonathan Kearsley of Treviffen Park Company of Blackwater. If he was interested to meet with CH and CK. If this meeting was negative, AF said he would contact BBCB another Cornish company.

The Bico building technique was also mentioned as a possibility because of its great insulation and low labour costs. David Hemmings of Delabole was also considered but it was felt that the project was more suited to a larger build and design company.

4. Matters Arising:
SS said there was £5,000 available from SWRDA for Camelford for a Skills Audit. He tabled an outline proposal and said he would be happy to do the work. It was thought that 6 network events was too many and that the £3,000 allocated for this task would be better spent on personal visits with a single event bringing them all together. The others tasks for £2,000 were agreed. It was agreed that the revised proposal should be sent to all members for approval for SS to do the work and for AS to send to Alan Berry.

It was noted that the next meeting on the 12th November would be the AGM.

AS produced a Mori Poll of a National Survey of Third Sector Organisations. This was completed by the members.

5. The date of the next meeting and AGM: Wednesday 12th November.

Minutes of CDCDT Meeting held on Wednesday 10th September 2008

Trustees: A Shaw. C Hore, C Keat, J Holt, M Williams, A Hopkins

1. Apologies were received from P Edwards, S Swale and A Fox

2. The minutes of the meeting held on the 13th August were read and signed.

3. Matters Arising:
S Swale told AS that he is to attend a meeting with A Berry and will raise the matter of the monies promised to the Trust for training, for those that would like to partake. He will report to the Trust at the next meeting.

C H stated that he had received an email from an E Hemming (Builder) re. housing. AS also told the Trustees he had received an email from A Fox explaining the situation with Ocean Services. After discussion it was decided to ask Alan Fox to make contact with Jonathon Kearsley, a recommended designer.

The Trust also asked CH to make contact with E Hemming to explain to him what we are trying to achieve.

MW stated that he was awaiting a reply by email from Companies House, re. registering the change of name to Camelot Country CIC and will report back as soon as he hears from them.

4. AOB:

JH asked when the unitary authority comes into being, how will or could it affect the workings of the Trust, the forums and development groups in the future. After a short discussion it was decided to carry on and adapt if and when necessary.

C H stated that the WEB space domain was due to be registered very soon. He said as the change of name should be in place soon, it would be best to register the web site then. It was agreed to do this as and when.

5. The date of the next meeting 7pm .Wednesday 8th. October.

PLEASE NOTE THE TIME CHANGE to 7 PM due to a School Governors meeting being held beforehand.

As there was no further business the meeting closed at 8 00 pm

Minutes of CDCDT Meeting held on Wednesday 13th August 2008

Trustees: A Shaw. C Hore, C Keat, P Edwards, J Holt, M Williams

In attendance: Simon Swale

1. Apologies from Ann Hopkins

2. The Minutes of the 9th July were approved and signed by the Chairman.

3. Matters Arising:

AS reported that Carl Dowling was unable to attend the meeting but he was visiting Ocean Services offices on the 14th August.

The RDA funding for skills training was discussed. AS stated the Community Gardens Committee could be looking at taking some training so they could promote their group’s activities. SS said that he will see if he can put a package together and talk to Alan Berry about it.

4. Any other business:

It was noted that Mr Ron Hart had passed away and the CDCDT wished it to be recognised how much work and help he had provided to the Trust during its start up period as well as all the work he had done for the whole community.

East Cornwall Action Group has been awarded £1.8 million over six years. Also Lesley Nell is looking at other funding groups so some of the cycle track can get started.

Minutes of CDCDT EGM held on Wednesday 13th August 2008

Trustees: A Shaw, P Edwards
J Holt, M Williams

Apologies: A Hopkins

An EGM was called to consider the following:

To convert CDCDT to a Community Interest Company (CIC) and to approve the new Memorandum and Articles. The above motion was proposed by AS, seconded by JH and approved by the meeting.

It was agreed that the M&A be sent to all Trustees to get them signed, witnessed and returned to the Company Secretary.

There being no further business the meeting closed at 6.15pm.

Minutes of CDCDT Meeting held on Wednesday 9th July 2008

Trustees: A Shaw. A Hopkins, C Keat, P Edwards
J Holt, M Williams

In attendance: Simon Swale and Alan Fox.

1. Apologies from Chris Hore.

2. The Minutes from the last meeting were read. 2 changes were made: Camalot should read Camelot and 2nd para should read “community gardening group” . With these corrections they were signed.

3. Matters arising:
MW said a special meeting needed to be called for a special resolution to form the CIC. It was agreed this should be at 6.00pm at the next meeting with the normal meeting to follow immediately afterwards. He also said the memorandum must be extended.

4. The Sidings.
It was reported that full energy savings could add a further £20,000 per unit which the meeting thought would put it outside the price limit of most people. A compromise should be considered to have extra insulation and solar water heating.

Alan Fox (AF) apologised that Carl Dowling from Ocean Services could not attend. However he produced a letter from him setting out proposals. It was agreed that AF should discuss and negotiate the initial costs with them. The meeting thought if an off the shelf design was used costs could be reduced considerably. AS suggested we go for outline planning permission first to reduce the risk. AF to find out the cost of this. He also produced the application form from the Community Land Investment Fund which he agreed to complete.

5. Any Other Business:
Simon Swale reported that the RDA still had £5,000 in their kitty for Skills Training which has to spent by November. Community Garden training was suggested as a possibility and AS said he would contact Clare Hewitt.

6. Date of next meeting: 13th August 2008 at 6.15pm following the special meeting at 6.00pm but to check Carl Downing could attend and to re-arrange to accommodate his diary if necessary.

Minutes of CDCDT Meeting held on Wednesday 14th May 2008

Trustees: A Shaw. A Hopkins, C Hore, C Keat, P Edwards
J Holt, M Williams (from 7.30pm)

In attendance: Cllr Janie Comber. Ben Bolton and Martin Eddy (NCDC)
Simon Swale.

AS welcomed Cllr Janie Comber, Ben Bolton and Martin Eddy to the meeting. Ben Bolton explained the new policy on the Community Network Model. From a diagram he showed that the Community Network Board will represent the community plus key strategic people such as the police and education. The Board would be responsible for strategy. This would be administered by a Community Network manager who would be responsible for day to day activities to implement various action plans. The area covered would be similar to the CDCDT original Community Development Plan and Camelford school catchment area. The Community Network would be funded by the unitary authority and would be implemented well before April 2009. The object of the Network would be to influence local agendas and reflect local needs. Janie Comber said she was very enthusiastic with this new Community Network and hoped it would pull together several organisations working towards the same objective. JC, BB and ME then left and the normal business of the meeting continued.

1. There were no apologies.

2. The Minutes from the last meeting were read and signed.

3. Matters arising:
AS was still pursuing the offer of land for a Community garden.
MW produced the forms for the CIC and obtained all the particulars required from the trustees.

JH reported on the Cycle Trail and the next group meeting would be on the 10th June. He said there was funding available from Natural England and the Heritage Lottery. Sustains could offer considerable administrative assistance.

4. The Sidings.
AS reported he had received a letter from NCDC saying the Sidings had now been identified for employment use rather than residential as we had all been led to believe. It appears no planning applications for this have been made. AS was to see Bruce Tizzard with support from Janie Comber.

5. There being no further business the meeting ended at 8.30.
6. Date of next meeting tba

Minutes of CDCDT Meeting held on Wednesday 9th April 2008

Attending, J Holt, C Keat, C Hore, A Hopkins, M Willaims, A Shaw,
Apologies P Edwards, S Lewis.
Also present, S Swale,
The minutes were agreed and signed
Matter arising,

We have not heard from Alan Fox, or Ocean services, AS to contact,
Business Park, we are trying to arrange a meeting with the vendor,

Community Gardens.
Local Business has offered land to be used for community gardens, for about twenty years, as things stand at the present,
It was suggested that it might be a project that fits in to the MCTI community plan, for the CDCDT, AS to contact’s Gooch NCDC, and to look on the web about community gardens etc.

Simon talked about community networking, and how Camelford and the CDCDT might be able to work on it.
He said that it would be useful to go the meeting on the boundary commission changes that will be happening in the near future.
Simon also explained what he will be doing when his contract with the MCTA come to an end in the summer.
M Williams stated the CIC document is nearly ready.

J Holt discussed the LAG cycle trail, after the meeting he went to, and he felt the LAG should be the one to support, rather and join up with the North Cornwall/Caraden project, we felt it could have a better chance of going forward, as a stand a lone project, it could get lost in a larger project bid.
L Nell will and has been working on the bid to date but her roll will end late summer.

Minutes of CDCDT Meeting held on Thursday 13th March 2008

Trustees: A Shaw. A Hopkins, C Hore, C Keat, J Holt, M Williams, P Edwards,

In attendance: Sally Lewis Representing ( NCDC)

1. There were no apologies.

2. The Minutes from the last meeting were read and signed.

3. There were no matters arising:

4. The Sidings: The affordable housing brief from Alan Fox was discussed and amended to suit the Sidings development - a copy is attached. The meeting decided the term ‘local social housing’ was more suitable.

5. Sally Lewis reported on her meeting with Alan Berry. Her notes on this are attached as a separate document. It was decided to progress things further we should contact David Chadwick. Regarding Project 2 we must say who would want the proposed units and what they would be used for. There would be money available for consultancy and JH suggested that an MBA student could do a study.

AS reported that he had spoken to the forward planner John Finch who said a site might be available opposite the Highfield Estate but time was against us because it would be much harder to develop once we were a unitary authority therefore we only had 9 months left. It was suggested that several units could be administered by a single office.

(Since the meeting Green Glass of Wadebridge said they would like to relocate to Delabole or Camelford so either unit would do).

6. Any Other Business:

MW produced the form to convert to a CIC He said the questions were quite clear and he will answer these and send around by email for Trustees to check. A model M&A was attached and it was suggested by JH that this should be adopted. The Trust will have to have a special meeting to do this which will be before the main meeting in April.

AS said he had received a letter from NCDC saying that we needed to have our own fire extinguisher in the offices. PDE offered to supply a spare one from the windfarm.

JH reported that there had been 2 meetings of the Cycle Way Group. There was to be a meeting with the RDC in the beginning of April with NCDC attending. The Camelford proposal had the advantage that it was more advanced with a lot of the work already done.

7. Date of next meeting:
Wednesday 9th April 2008 at 6.00pm.

Footnote: AS has arranged a meeting with Bruce and C Smith for the 1 April, and will contact D Chadwick.when he returns from leave on 31.3.08

Minutes of CDCDT Meeting held on Thursday 14th February 2008

Trustees:        A Shaw. A Hopkins, C Hore, C Keat, J Holt, M Williams, P Edwards,
In attendance: Sally Lewis Representing ( NCDC)
                                                Simon Swale (MCTi )
                                                Alan Fox (Community Land Trust)

1.            There were no apologies.

2. The Minutes from the last meeting were read and signed.

3. Matters arising:

A, The cycle way that was discussed in December, the bid was presented by NCDC and L Nell of Launceston MCTI group. S Lewis said the L.A.G. is being reviewed, and that NCDC will be fattening up their bid, to be resubmitted and the other application has yet to be resolved. It was also stated that L Nell post might be lost at the end of this year, because of lack of funding.

B. We have not received any news from David Chadwick re business park. Sally Lewis said she will ask to find out more but thinks it could be better to approach planning at Barn Lane.

C, Simon said the RDA funding for the MCTA as we know it, will cease at the end of June, when all staff will be made redundant. Until then the team will support the MCTi groups still working on plans etc.

4. The RDA Rural Delivery:
Simon Swale summarised the arrangements for 2008/9 and beyond. The immediate implications were that all strategic plans should be lodged by the 30th June 2008 so they can be assessed by December 2008 for RDA support. CDCDT had £5000 earmarked for skills development but the £10000 for economic development was still being reviewed. Sally Lewis said that Alan Berry was surprised that we had not heard anything yet. She further reported that she had been asked to expand on the ‘what, where, when and how’ of our proposed projects. These were then outlined to SL.
S Swale suggested that we ask A Berry and D Chadwick to join us to agree which of our projects were acceptable.

The Sidings Housing Project:
Alan Fox said that the aim was to erect 14 timber framed energy saving houses. The 3 bedroom houses for £120,000 and the 2 bedroom for £100,000. He recommended that we commission Ocean Services Ltd who’s Architect Carl Dowling was prepared to work up the scheme at their own risk.
This would help the project by not committing it to any payments until planning had actually been granted. A Shaw declared an interest and at this stage handed the chair over to A Hopkins. There was a discussion on whether we should accept the advice of A Fox because they would only do this work free of charge if they were the sole contractor. A Fox said that we were covered on the fairness of the costs because an independent assessor would monitor their estimates.
M Williams proposed that we accept the advice of A Fox but C Keat said he would only support it if we had an input into the design. A Fox was quite sure this would be possible so under that condition C Hore seconded the proposal and it was unanimously approved with A Shaw abstaining. The Chair was then handed back to AS.
M Williams explained about changing CDCDT to a Community Interest Company. He said this was very simple as it was very similar to the M & A of our existing company but we would have to re-register at a cost of £40.00. We would need to incorporate an asset lock which means that any profits generated from the company would be to the benefit of the community. A special meeting would have to convened.
5.            There was no other business.
6.            Date of next meeting:
                Thursday 13th March at 6.00pm.

Minutes of CDCDT Meeting held on Wednesday 9th January 2008

Present:
Trustees:
A Shaw       -           Chairman
J Holt,   C Keat, P Edwards

1). Apologies were received from M Williams and Chris Hore.

2). The Minutes of the Meeting held on 12th December 2007 were approved.

3). Matters Arising: Sidings dealt with as an agenda item.

4). The Sidings:
Nothing had been heard from Alan Fox. AS reported that he will be looking at house prices for timber framed buildings with Ocean Services tomorrow. AS said he would contact Alan Fox for an update.

5). Any other Business:

JH said he had heard from Leslie Nell from Launceston NCTI who was also supportive of the proposed cycle route from the Camel to the Tarka Trail. Rachael Young (Cycling Officer) from CCC is also involved.
Camel Trail: There was a brief discussion over difficulties foreseen in having a railway even if it was narrow gauge sharing the Trail as a cycle and footpath.
Industrial Units: No more information had been received from David Chadwick. AS to contact.
Camelford By Pass: AS reported that the existing planning for the by pass ends in 2012 and if a start is not made by then the whole project could go back to square one.
Local Foods Project: AS reported that £10,000 was available for a project manager. Nothing had been heard from Alan Berry but AS said he would contact Simon Swale who may be able to offer some assistance.
AS informed the meeting that the lock had been changed on the office door with only 2 keys held by himself and Jenni.

6). Date of next meeting:
Wednesday 13th February 2008.

The Meeting finished at 6.50pm.

Minutes of The Annual General Meeting held at 6pm on Wednesday 12th December 2007 at CDCT Offices, Camelford.

Those attending, J Holt, A Hopkins, (T Hopkins guest), M Williams. C Hore, C Keat, A Shaw, Guest speaker A Fox Community land trust,
Apologies, P Edwards. S Lewis (NCDC),

The minutes where read and agreed, signed.

Matters arising none.
A general discussion took place with A Fox, on how to move forward, and was agreed to set up a special interest company .A F to meet with MW before Christmas and before MW goes on holiday, (for about 6 weeks,).

A.F stated that he would contact Mr John Burden southwestern property manager (RDA), showing the pencil sketch C.K presented, for the site at the Sidings Delabole,
He would also contact two frame home builders he has used in the past to give some estimate to the cost of standard two and three bedroom houses, and then will be able work out the cost of the land that the RDA holds.
C K also suggested to contact local builders for expression of interest and to work out estimates, J Jones, P Mitchell, D Hemmings (Trenale)
A F said he would contact NCDC planning dept, about planning to make in an exception site, Mr Steve Cramer, re funding and or local government loans.

A.S asked AF how much his services would cost, on the completion of the site he will expect £2700 per unit, we agreed that seemed a fair cost the development.

J Holt said that he attended a MCTI meeting at Launceston, and they wish to formulate a Local community action group, with Bude and CDCDT mcti’s, to bring the cycle track to the fore front of our agendas with some funding for five years, as we all have these schemes on our community plans. And he felt that a group of towns might stand a better chance of attracting funding than as a stand-alone town, after a discussion it was decided for JH to keep in contact with Launceston mcti’s expressing our interest. (We were told at the last forum meeting, by S Lewis that NCDC will be putting in a bid for the same funding) but she also stated that two bids are better than one. As they are both working for the same results, J H said that Jackie Orange (Now Mrs??) will be working on the bid.

A brief report from JH/MW about the primary and the through school’s progress, and it looks like that it will be a few months late for completion, as it will be late going to the planning dept at CCC.

CAMELFORD AND DELABOLE COMMUNITY DEVELOPMENT TRUST

Minutes of The Annual General Meeting held at 6pm on Wednesday 14th November 2007 at CDCT Offices, Camelford.

Present:
Trustees:
A Shaw Chairman
J Holt, M Williams, C Hore, C Keat, P Edwards

1). Apologies were received from A Hopkins..

2). The Minutes of the 2006 Annual General Meeting were approved.

3). Chairman’s Report: The Chairman read his report to the meeting a copy of which is attached to the Minutes.

4). Financial Statement: M Williams presented the Financial Statement for the period 1st April 2006-31st March 2007 showing a balance at the end of the Financial Year of £2400.25p. This was accepted by the Trustees.

5). Election of Trustees: Chairman - Andy Shaw, Vice Chairman - Ann Hopkins.
Co. Secretary and Treasurer - Michael Williams. Secretary – Peter Edwards.

6). AOB: There being no further business the meeting closed at 6.30p.

CDCDT Committee meeting
12.9.07.

Those attending
M.Williams. J Holt. A Hopkins. C Hore. C Keat. P Edwards. A Shaw.
D Chadwick, J Talbot, (Roger Tim Consultants).

This meeting started at 6.0 pm.

With introductions, and went on to review the community plan, with general discussions taking place, on each and every topic.
D.C said that NCDC are looking at a couple of possible sites for low cost housing in Delabole, Rendle Street, Higher Medrose, (Mr S Cramer is the officer concerned).

D.C stated that NCDC are looking a business sites in Camelford, they have chosen a preferred site, but will need to confer with planning before making any proposals for public consultation.

It was asked if school’s will be able to open it’s doors to all members of the community, D.C said that C/County will be setting up centres for learning, (poss. use of Giha). Mr D Hayho is the County Councils Property manager.

It was asked if NCDC if it had any land in it’s land bank that could be used for the CDCDT as Exception sites for low cost housing for locals to enable them to enter the housing market, D/C said he did not know of such land but he might be able to find out for us.

C Hore has renewed the web site address, domain, and was paid his account of £30.52,

The meeting closed at 8.pm .

Minutes of a meeting held on 9th May 2007 at 6.00pm

Present were Mr A Shaw, Mr P Edwards, Mrs A Hopkins, Mr C Keat, Mr J Holt, Mr C Hore, Mr R Rush. Mr M Williams.
In attendance – Mr D Chadwick, Mr A Fox, Mr M Goodman, Mr C Whitehead.

1. Mr A Shaw welcomed all to the meeting. The minutes of the previous meeting were approved.

2. JH, through DC asked NCDC to ensure that homes being built by both Wain Homes and Poltair Homes, and classified as “affordable or low cost” actually conformed to the pricing recommendations laid din by NCDC or £85,ooo and £100,000 for two or three bedrooms respectively.

3. A letter, drafted by AF on behalf of the Trust, to SWRDA for the Sidings land was read out by AS. CW agreed to include some small amendments and send off to SWRDA. AS will arrange the meeting to discuss the price of the land.

4. Discussions took place on three other sites in Delabole, details of which AF had brought along. It was considered that the Sidings was to be the first choice, followed by Penmead Road. There were issues with access to the Higher Medrose land and with Rendle Street where the Delabole members advised there were issues that would need to be overcome.

5. CW was asked to write to Wain Homes regarding the low cost homes at Camelford.

6. It was agreed that the Trust should set up a Community Interest Company and a CLT to be called Camelford and Delabole Community Land Trust Ltd. This would be a subsidiary company to the CDCDT. CW agreed to e-mail the draft Articles and memorandum to MW for review by his son, a lawyer. The same directors would serve on the two companies.

7. DC advised that the Local development Framework was still being put together and would be available in the summer. This would give an indication of suitable sites for employment units. A site near to Highfield Industrial Estate has been identified, but is dependent on the link road (Camelford by-pass) that has been delayed until 2016. JH proposed that in the interim this site could be used as a community small holding jointly between the school and the CDCDT, allowing the CDCDT to identify a permanent replacement site and raise the funds to buy it. Parks Lane Motors site was also discussed. There were views that this would be contaminated ground due to there being petrol storage tanks. DC said he would look into it.

8. MG stated that there was growing concern about the lack of progress of community ex MCTi groups in Cornwall. He stated that James Hassett (MCRA) and Stephen Bohane (SWRDA) were to meet in 2 weeks to discuss how to unblock the logjam that appeared to have been created in SWRDA.

9. CW was asked to communicate with Simon Swale re Convergence and funds that may be available to local groups, although it was felt that most of the money would be spent on larger projects in the county.

10 DC advise there would be “shoppers surveys” taking place in the shopping area of Camelford during 24th to 26th May.

11. CW advised that through AS he had suggested to Camelford Town Council that they should be paying for CDCDT goods and services being used by CTC in their Parks for People bid.

Minutes of a meeting held on 12th April 2007 at 6.00pm.

Present were Mr A Shaw, Mrs A Hopkins, Mr C Keat, Mr J Holt, Mr C Hore and Mr R Rush.
In attendance – Mr C Whitehead.
Apologies – Mr M Williams.

The minutes of the previous meeting (inquorate) were read by the Chairman.
AS told of a telephone conversation he had with Paul Stephens of Poltair Homes. Poltair will be building 27 “affordable” homes on the “hotel” site, which would be equally split between open market, shared equity and Housing Association rental. It would appear that despite issues over the selling price of the houses, the houses to be placed on the local market will be sold by Poltair. However Mr Stephens did say that Poltair would be happy to buy land to be retained by a community group and put into a land bank of the CLT.
AS will ensure that Camelford Town Council clerk requests that NCDC impose the agreed prices of £100k and £85k for three and two bedroom houses respectively, rather than the figures that were quoted by Mr Stephens.
It was also reported that Wain homes will be building 62 homes on the “Orchard” field next to JH’s practice. Of these it is believed that 18 will be “affordable”.
CW will write to SWRDA for a purchase price for the Sidings.
CW will contact Alan Fox to set up the CLT and the Community Interest Company.
CW will discuss the fair price of land for affordable housing with Alan Fox and so that Trustees can use this as a negotiating point with SWRDA. CW will also contact John Burton of SWRDA to start the process for the purchase of the Sidings.
CW to send the questionnaire to CH.
CW will send a brief to David Chadwick and to Mark Goodman for discussions at the May meeting.
JH gave a report on the Through School. It would appear that Cornwall CC are looking at building a new primary school next to Sir James Smiths with a budget of £6½ million which must be completed by 2009.
CW to speak to Joy Cheeseman regarding the needs for land of the Guild of Smallholders.
AS presented the DTA “Aims of the Activities” document purchased at the MCTA conference. CW will circulate the second page and the whole document to those not at the meeting, for completion by Mays meeting.
Date of next meeting 10th May 2007.
And finally……… congratulations to the Delabole Development Group who have completed the Parish Pump Project and restored the pump building back to its former glory. All agreed it was a splendid achievement and congratulated the DDG.

Minutes of a meeting held on 14th February 2007 at 6.00pm.

Present were Mr A Shaw, Mrs A Hopkins, Mr M Williams, Mr C Keat, Mr J Holt,
Mr C Hore and Mr R Rush.
In attendance – Mr A Fox Cornwall Community Land Trust and Mr C Whitehead.

The minutes of the previous meeting were agreed
Matters arising

Alan Fox opened a discussion on land at Delabole. It was agreed that it could prove difficult to proceed with the land at Higher Medrose due to access being very tight. The Sidings and the land at Penmead Road were a better bet. CW and AS will write to SWRDA and at the same time ask Mark Goodman to use MCTA’s influence with SWRDA to address the issue of The Sidings, mentioning that Alan Berry has advised us of the availability of the land, which at one stage he stated he had influence in deciding how it should be used. (note I have looked at minutes of two meetings in 2004/05 that AB attended and that statement is not minuted - CW).

Alan Fox led a discussion on the Cornwall Community land Trust and its progress. He gave a summary on the position of St Minver and some of the discussions they were having regarding allocation and the status of applicants. There have been 40 applications for the 12 self-build houses. St Minver is applying to be a Company Limited by Guarantee and have received an interest free loan from NCDC for the early development of the site and the houses. The St Minver CLT will decide the initial allocation and subsequent sale of houses. He mentioned there were different prices for houses within the Districts of the county – locally target prices were £85k & £100 respectively for a two and three bedroom house.

It was agreed that the CDCDT should set up a Community Interest Company (CIC) for the express purposes of setting up a Community Land Trust for the Delabole and Camelford area.
CW would investigate what was needed.
It was agreed that CDCDT should approach Poltair Homes to advise them of these decisions with a view to discussions on the one third (9) of the houses in Victoria Road being passed over to the CDCDT for the initial allocation, administration and subsequent management. The implication of David Chadwick’s e-mail to CDCDT is that this needs to be done before discussions on further land release for low costs housing, in Camelford, could be taken further.
CW undertook to send the St Ewe questionnaire to AH/CK & CH. (done – CW).
AF and CW would remain in contact regarding progress. AF will forward details of legal infrastructures to CW.

JH stated that an initial purchase of 10 acres as a pilot project would be a useful way of testing the ideas of training for farming, horticulture etc for the new school. AS reported that Scott Jacobs-Lange of the Government Office South West (GOSW) had expressed interest in the project. It was agreed that AS & CW would write a letter to GOSW to open discussions for funding. CW reported that Esmée Fairbairn had asked for further information on the proposals so they could make a decision on funding a post to start the process of buying the land and carrying out discussion with interested parties. JH and CW due to meet 15/2 pm. There was also discussion on how this would fit with the likely use to be made of the Gaia centre.
CW was asked to discuss with Mark Goodman how we move the project document, produces by MG as a starter, forward so the projects can be developed further for funding and implementation.
CW was asked to e-mail Simon Swale to see if he would like to become more involved locally, as he had intimated and as three years had now elapsed since he had moved to his new post.
AS reported on the MCTA meeting he and AH had attended at Torquay, and the various presentations including the one from the ex coal field in Nottingham. It was agreed, by Trustees, to refund AS £68 for his petrol expenses for the trip.
AH mentioned that the Atlantic Garage site was for sale at £300,000.
The meeting closed at 7.30pm.

Minutes of a meeting held on 10th January 2007 at 6.00pm.

Present were Mr A Shaw, Mrs A Hopkins, Mr C Keat, Mr J Holt, Mr C Hore and
Mr R Rush.
In attendance - Mr C Whitehead.

There were apologies from Mr M Williams and Mr M Goodman

The minutes of the previous meeting were agreed.

1. Matters arising

JH reported that he had heard CCC had taken out a 10-year lease on the Gaia centre with an option to buy.
CH reported that Alan Berry had still not made contact with him (reported in November minutes) to talk about The Sidings, in Delabole.
CW reported that he had spoken with Alan Fox regarding the St Minver project. St Minver Land Trust has registered to be a Company Limited by Guarantee and is registering as a charity. There are advantages to registering as a charity. Alan Fox has agreed to come to the meeting on 14th February and will meet with CW to put an outline proposal together for NCDC, regarding “The Sidings” so that we can use this to open discussion with SWRDA. CW will also speak with David Chadwick, about land in Camelford that also might be available for affordable housing.

2. CW reported that The Trusthouse Foundation had turned us down and that he had sent off applications to Esmée Fairbairn and The Tudor Trust, and that he would be looking at further bids to other Trusts for project work.

3. DC was not present so we were unable to make any progress on the Community Plan issues.

There was no substantial feedback on MG’s paper and there was a request from the meeting for him to proceed. CW will take that up with him.

JH outlined the possibility of a horticultural/smallholding/gardening project that might be built up in conjunction with the Through School project. It is possible that land may be available for such a scheme and he was thinking of 20 to 30 acres. There were many possible spin offs, retail produce outlet, Farmers’ Market, flowers for community gardens etc. JH agreed to investigate the land issue a little further and CW agreed to look into possible funding sources for such a scheme.

AS advised that CAB gad requested a grant from the Town Council and asked whether CW would contact the Citizen’s Advice Bureau to offer them the use of the office and conference facility on Wednesdays during the day, for a nominal consideration. CW agreed to speak with CAB.

AH agreed to be the DDG representative on the MCTA conference at Torquay on 3rd February. As is representing Camelford.

CW advised he would be representing AS at the MCTA Chairs meeting in Bodmin on 18th January. CW was asked to express the “disappointment” of Trustees at the lack of response by SWRDA to the Community Plan over the last two years and two months that it has been in their hands.

Next Meeting 14th February 6pm

The meeting closed at 7.30pm.

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